ERP systems (Enterprise Resource Planning) such as SAP and Oracle ERP are the central nervous system of any organisation: they control purchasing, warehousing, production, accounting and HR – often across dozens of modules and interfaces.
This complexity makes ERP systems particularly vulnerable to errors during releases, customisation changes or legally required software updates. A robust test coverage is therefore essential: not only must legal obligations such as GoBD and GoB be met – documented proof of functioning business processes is also a decisive advantage in the context of audits and internal control systems (ICS).
This is where QF-Test comes in: with automated UI tests, regression tests and AI-assisted testing, QF-Test ensures that your ERP system works reliably with every release and after every customisation – across all modules, clients and interfaces.
Example customers
The central nervous system of your company – tested with QF-Test!
Reliable object identification
QF-Test stands for robust component recognition & infrequent maintenance.
Daily regression tests
Monitoring of the test results for documented good software quality & a good feeling..
Flexible integrations
Common tools like Jira, Jenkins, databases, Git can be linked with QF-Test.
Our long-term partner, SIV.AG, has been testing the user interface of its ERP software suite kVASy with QF-Test since 2014 in order to guarantee consistently high quality for its customers.
Just like other ERP systems, the kVASy suite forms the central nervous system of a company. Therefore, thorough and consistent quality assurance of the product interface with QF-Test has become indispensable for SIV.AG.
“Every week, many hundreds of process tests are executed in the user interface of the complex ERP system kVASy using the Tool QF-Test from Quality First Software GmbH.”
Andrea Menda,
Deputy Head of Department Management Operations, SIV.AG
eMundo provides project management solutions for the construction industry. Also eMundo has been using QF-Test for many years to test the user interface of complex ERP software.
For eMundo’s ERP testing, the wide range of UI elements that QF-Test supports and QF-Test’s smooth integration with CI systems such as Jenkins are particularly important.
“The support for any kind of UI element, as well as for complex elements such as tables, trees, etc., is very good. For requirements that go beyond this, QF-Test offers the possibility to be extended individually via various interfaces. These extensions integrate seamlessly into the clear and well thought-out operating concept of QF-Test.”
remoso is a leading provider of ERP software solutions for mobility. The company relies on QF-Test to increase test speed while maintaining quality through test automation. In this way, the ERP software for state-of-the-art fleet operator concepts for fleet management, vehicle rental and car sharing could be migrated successfully.
“The decision to rely on test automation with QF-Test has paid off for us after a short time. We perform more tests in a shorter period of time, reduce the workload of our employees and increase the quality, since human errors are excluded. The investment in QF-Test and the corresponding qualification of the employees is also seen as more than justified by the management.”
ERP systems are the backbone of business-critical processes. A faulty posting, a data break between modules or a failed update can bring entire departments to a standstill – causing follow-on costs that far exceed the original software error. At the same time, the testing effort is increasing: customisation, legal changes and new releases all need to be tested thoroughly – often with limited resources.
Complex process integration across module boundaries
ERP systems interconnect purchasing, warehousing, production, accounting and HR in a single system. A change in one module can affect downstream processes in completely different areas. QF-Test tests end-to-end processes across module boundaries – automatically and reproducibly.
Automated testing as a response to legal requirements in the ERP environment
ERP systems process the most sensitive business data in any organisation: financial accounting,
HR master data, purchasing conditions, production data. Legal requirements, financial audits
and internal control obligations make comprehensive, verifiable quality assurance essential –
and every legislative change requires renewed, thorough testing.
Verifiable software quality
Auditors, tax inspectors and internal review bodies do not just require functioning software –
they require documented proof of its quality. QF-Test automatically generates detailed test
reports (HTML or XML) that serve as documentation for internal audits, financial audits and
regulatory inspections – reproducible and audit-proof.
GoBD-compliant bookkeeping and GoB
The GoBD (principles for the proper maintenance and storage of books, records and documents
in electronic form) set specific requirements for the traceability and immutability of booking
processes. Every software change in an ERP system – whether a release, customisation or legal
update – must be fully retested. With QF-Test, existing test suites can be repeated
automatically after every release, and the generated test reports serve as verifiable proof
for auditors.
Internal control system (ICS)
A functioning internal control system (ICS) is a legal requirement for many organisations –
for example under the German Commercial Code (HGB), for listed companies under SOX, or as
part of ISO certifications. QF-Test supports the establishment of a verifiable ICS: automated
tests document that critical ERP processes such as payment approvals, purchase order
authorisations or posting workflows function correctly – and that errors are detected early,
before they affect business processes or audit results.
Industry-specific regulatory requirements
In addition to general commercial and tax law requirements, many industries are subject to
additional regulation that directly affects the ERP system:
Pharma and medical devices: FDA 21 CFR Part 11 and EU GMP require full validation of
ERP systems used in production or quality assurance. QF-Test provides the complete test
documentation required for validation projects.
Financial services: Regulatory requirements such as MaRisk demand verifiable quality
assurance for IT systems processing regulatory-relevant data.
Manufacturing industry: ISO 9001 and industry-specific standards require documented
test processes for ERP-supported production and quality processes.
GDPR-compliant use
ERP systems process large volumes of personal data: employee master data, customer data,
supplier information. QF-Test is operated locally within your own IT infrastructure –
test data never leaves your organisation. There are no cloud dependencies and no data
transfers to third parties. This greatly simplifies GDPR-compliant operation and eases
compliance with subject access and deletion obligations during testing.
“Since the beginnings of test automation at SIV.AG, we have had an extremely reliable and internationally experienced partner in Quality First Software GmbH, with whose help we were able to successively professionalize. This was possible thanks to the numerous further developments of QF-Test and its reliably quick support.”
Andrea Menda,
Deputy Head of Department Management Operations, SIV.AG
“QF-Test is comprehensively documented, questions are answered exceptionally quickly by the very competent and pleasant support team!”
Gerhard Katstaller,
eMundo GmbH, Salzburg, Austria
“By using QF-Test, we were able to save a lot of time that was previously spent on manual testing. Our Quality Assurance team has been relieved and thus has more time to deal with the other sub-areas of software quality assurance.”
Patrick Veit,
remoso GmbH, Ravensburg, Germany
FAQ – Frequently Asked Questions about Test Automation for ERP Systems
Why is QF-Test particularly well-suited for ERP systems?
Robust object recognition, verifiable compliance and years of practical experience with complex ERP applications – QF-Test is tailored to the demands of ERP environments.
Years of industry experience: Companies such as SIV.AG, eMundo and remoso have relied on QF-Test for years – with proven solutions for typical ERP scenarios.
Stability despite frequent changes: Thanks to robust component recognition, tests remain stable even after UI changes, customizing adjustments or release upgrades.
Compliance evidence included: Automatically generated test reports help document quality for auditors, tax authorities and in the context of GoBD, GoB and internal control systems (ICS).
Data protection through on-premise operation: QF-Test runs locally within your own infrastructure – sensitive business and personnel data never leave your organization.
Long-term ROI: Test suites created once run stably for years – SIV.AG has been successfully using QF-Test for their ERP suite kVASy since 2014.
Which ERP systems can QF-Test test?
QF-Test supports a wide range of ERP systems – from Java-based fat clients to modern web front-ends.
QF-Test tests ERP systems through their graphical user interface – regardless of whether they are built on Java (Swing, JavaFX, SWT) or implemented as a web application. This includes SAP interfaces, Oracle ERP, Microsoft Dynamics and custom ERP developments such as kVASy (SIV.AG). QF-Test’s flexible component recognition can be adapted to virtually any Java- or web-based ERP application.
How quickly does QF-Test pay off in an ERP environment?
Many customers report noticeable relief within just a few months – especially for recurring regression tests.
Test suites created once run stably for years and replace time-consuming manual regression tests after every release or customizing change. remoso GmbH reports that the investment in QF-Test paid off quickly: more tests in less time, less manual effort, higher quality. The larger the share of recurring test tasks – such as posting workflows or approval processes – the faster automation pays for itself.
How much effort is involved in introducing QF-Test into an existing ERP environment?
Implementation can be done step by step – without a big-bang migration and without disrupting ongoing processes.
QF-Test can be introduced gradually: starting with a pilot project for a single ERP process or module, then expanded step by step. Quality First Software supports you with training, consulting and workshops – to make the getting started as smooth as possible.
Can QF-Test also be used by functional testers without programming skills?
Yes – thanks to keyword-driven testing, tests can be created and maintained without any programming knowledge.
With the keyword-driven testing approach, functional testers can define test cases in a clear, tabular format – without writing a single line of code. Developers set up the technical keywords once; the QA team uses them flexibly. This is especially valuable in ERP environments, where subject-matter experts from accounting, procurement or HR are often the best testers for their own processes.
How stable are tests during frequent ERP releases or customizing changes?
QF-Test is known for its robust component recognition – a key advantage in heavily customized ERP environments.
QF-Test’s intelligent object recognition identifies UI elements based on multiple attributes – not just IDs or positions. This makes tests significantly more robust against changes caused by customizing, framework updates or new releases. SIV.AG runs several hundred process tests per week in the complex kVASy ERP interface – with minimal maintenance effort.
How can QF-Test be integrated into existing CI/CD pipelines such as Jenkins?
QF-Test is designed for use in modern DevOps environments and integrates seamlessly with common CI systems.
QF-Test offers native support for common CI/CD tools such as Jenkins, GitLab CI and Bamboo. Tests can be executed fully automatically within the build process, and results are transferred directly to your existing reporting and ticketing systems such as Jira. For eMundo, seamless Jenkins integration is a key benefit in their daily ERP testing.
How does QF-Test support requirements from GoBD, GoB and internal control systems (ICS)?
Automated tests and comprehensive test reports provide the evidence that GoBD, GoB and ICS requirements demand.
After every test run, QF-Test generates detailed reports (HTML or XML) documenting which processes were tested, when, and what results were achieved. These records can be used directly for internal audits, financial audits and regulatory inspections – reproducible and audit-proof. Industry-specific requirements such as FDA 21 CFR Part 11 (pharmaceuticals) or regulatory requirements for financial services can also be covered this way.
Can QF-Test test end-to-end processes across multiple ERP modules?
Yes – QF-Test tests complete business processes across module boundaries, in an automated and reproducible way.
ERP systems interlink procurement, warehousing, production, accounting and HR in a single system. QF-Test can run a process fully automatically from purchase order to posting in the general ledger – across all involved modules and clients. This allows errors at module interfaces to be detected early, before they impact business processes or audit results.
Is the use of QF-Test GDPR-compliant?
Yes – QF-Test runs locally within your own infrastructure and does not transfer any test data to external services.
Since QF-Test is operated entirely on-premise, sensitive business data – employee master data, customer data, purchasing conditions, financial accounting records – never leave your company’s infrastructure at any point. There are no cloud dependencies and no data transfers to third parties. This greatly simplifies GDPR-compliant operation and makes it easier to fulfill rights of access and erasure obligations in the testing environment.
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